Video Conferencing · Abu Dhabi

Video Conferencing Services in Abu Dhabi: Systems, Equipment and Installation

Emirtech designs, supplies, installs and supports video conferencing systems for meeting rooms, boardrooms and training rooms in Abu Dhabi and Al Ain. We work with Microsoft Teams, Zoom and Webex, start with a free site survey and send a written, itemised quotation.

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In short: a video conferencing service covers everything between a plan and a working room: surveying the room and the network, choosing the camera, microphones, speaker, display and room controller, installing and cabling them, setting them up for Microsoft Teams, Zoom or Webex, testing a call with a remote participant, handing over documentation and training, and supporting the system afterwards. Emirtech provides all of these in Abu Dhabi and Al Ain. Cost depends on the room, so every quotation follows a free site survey.

Official documentation: Microsoft Teams Rooms, Microsoft Learn; Teams Rooms licenses, Microsoft Learn.

Video conferencing services with Emirtech: key facts

Who provides it?	Emirtech Technology, based at M44, Mussafah Industrial Area, Abu Dhabi, in operation since 2018. The work is carried out by Emirtech's own engineers.
Where?	Abu Dhabi and Al Ain, served from the Mussafah base: Abu Dhabi city, ADGM and Al Maryah Island, Masdar City, Khalifa Industrial Zone and Mussafah. Emirtech has no Al Ain or Dubai office; Al Ain surveys are arranged by appointment.
What is covered	Design, supply, installation, configuration, testing, handover and maintenance of video conferencing systems for meeting rooms, boardrooms and training rooms.
Platforms	Microsoft Teams Rooms, Zoom Rooms, Webex and BYOD rooms. The platform room licence is held by your organisation and is separate from the hardware.
Survey and quotation	A site survey comes first, then a written, itemised quotation. There is no price list and no standard duration: cost depends on the room or site, and the schedule is given in the quotation.
Approvals	Landlord or building-management approvals for wall mounting, ceilings and cable routes are the building owner's or client's step unless agreed in writing.
Brands	Equipment is supplied through standard UAE distribution channels. Emirtech is an independent integrator, not an authorised dealer or partner of any AV brand; it holds no manufacturer-level credential of its own.
ADMCC	Emirtech's ADMCC approval covers security systems work only, not AV systems.
Last reviewed	2 November 2026

What a video conferencing service includes

Every project follows the same stages. The detail changes with the room, which is why the survey comes first.

Stage	What happens	What you receive
1. Survey	We visit the room and check size, seating, acoustics, lighting, display position, existing cabling and network, and the platform you use.	A free survey that ends with a list of what can stay and what should change.
2. Design	We choose the camera, microphones, speaker, display, room controller and cabling that suit the room.	A written, itemised quotation.
3. Supply	Hardware is sourced through standard UAE distribution channels and matched to your platform.	Equipment listed by model and quantity.
4. Installation	Mounting, cabling and containment, power or PoE where suitable, and connection to your network.	A tidy installation that follows the agreed design.
5. Configuration	We set up the room device and link it to your Microsoft 365, Zoom or Webex account, the room calendar and a booking panel where one is fitted.	A room that joins scheduled meetings.
6. Testing	We test a call with a remote participant: audio, camera framing, content sharing and one-touch join.	A tested room before handover.
7. Handover	We provide as-built cable schedules, device admin credentials, user guides and a short session showing staff how to start and join meetings.	Documentation and trained users. The exact list is written into the quotation.
8. Support	Annual maintenance contracts cover system health checks, firmware and platform updates and on-site attendance for hardware faults.	Terms tailored to the number of rooms.

Video conferencing equipment: what goes into a room

The equipment depends on the room and not on a brand. This table lists the parts of a typical video conferencing system.

Part	What it does	When it is needed
Camera	Shows the people in the room. A video bar combines camera, microphones and speaker; a separate PTZ or auto-framing camera follows the speaker.	Every room. A video bar suits small rooms; separate cameras suit larger rooms.
Microphones	Pick up voices evenly so remote participants hear everyone.	Table or ceiling-array microphones for larger rooms and long tables.
Speaker and DSP	Play remote voices clearly and balance the sound.	A DSP is added when a room has several microphones and speakers.
Display	Shows remote participants and shared content.	One or two displays. An existing display can stay if its size, resolution and inputs suit the room.
Room controller	A touch panel for one-touch join and room control.	Dedicated Teams Rooms and Zoom Rooms systems.
Room device or BYOD	A dedicated room device runs the platform; in a BYOD room a laptop connects by USB.	Dedicated for busy shared rooms; BYOD for flexible, lower-cost rooms.
Network and cabling	A stable wired connection, with PoE for cameras and panels where suitable.	Every room.
Booking panel	Shows whether the room is free and reads the room calendar.	Offices with shared rooms.
Wireless presentation	Lets people share content without cables.	Rooms used by visitors and many different people.

For room design, control systems and booking panels see boardroom and conference room AV in Abu Dhabi.

What affects the cost of a video conferencing system

There is no fixed price, because these factors change from room to room:

Room size and seating: larger rooms need more camera coverage, microphones and speakers.
Audio: microphone and speaker design is a major part of the cost in larger rooms.
Displays: the number and size of screens, and whether existing displays can stay.
Cabling and installation: containment, mounting, PoE and network connections, and the time needed to commission and test the room.
Platform and licences: Teams Rooms and Zoom Rooms licences are bought separately from the hardware and may be recurring subscriptions, so check the platform's current terms.
Extras: room booking panels, control systems, wireless presentation and AI camera features.
Support: an annual maintenance contract is optional and depends on the number of rooms.

Emirtech publishes no price list. A free site survey is followed by a written, itemised quotation that shows each of these items. See also the conference room AV cost guide.

Which platform: Teams Rooms, Zoom Rooms, Webex or a BYOD room?

Choose the platform your organisation already uses for meetings and calendars. The room device must be supported for that platform; a device approved for one platform is not automatically approved for another, so we confirm this at the survey. The platform room licence is separate from the hardware and its terms change, so check the platform's current terms.

Network and room readiness

A video conferencing room depends on the network as much as on the equipment. Before installation we check:

A wired connection for the room device, with PoE where cameras and panels are powered from the switch.
Your IT policy for network segments, quality of service and firewall rules for the platform you use.
Room acoustics, lighting and windows, because they affect how the camera and microphones perform.
Display position, power and cable routes, including any building-management approval.

Emirtech also designs structured cabling and enterprise Wi-Fi, so the room and the network can be planned together.

Where we work

Emirtech serves Abu Dhabi and Al Ain from its base in Mussafah: Abu Dhabi city, ADGM and Al Maryah Island, Masdar City, Khalifa Industrial Zone and Mussafah, with Al Ain surveys by appointment. Emirtech has no Al Ain or Dubai office, and this page covers Abu Dhabi and Al Ain only.

Frequently Asked Questions

What are video conferencing services?

Video conferencing services cover the planning, equipment, installation, setup and support that let a room hold meetings with remote participants. Emirtech surveys the room and network, selects and installs the camera, microphones, speaker, display and room controller, configures them for Microsoft Teams, Zoom or Webex, tests a call, hands over documentation and training, and offers maintenance.

What equipment is needed for a video conferencing system?

A video conferencing system usually needs a camera, microphones, a speaker, a display, a room controller or a laptop connection, and a stable network. Small rooms often use an all-in-one video bar; larger rooms use separate cameras, ceiling-array microphones and a DSP. The survey confirms the list for your room.

How is a video conferencing room set up?

We survey the room, design the system, install and cable the equipment, link the room device to your Microsoft 365, Zoom or Webex account, test a call with a remote participant and hand over the documentation. The schedule depends on the room and is given in the quotation.

Which platform should we choose: Teams Rooms, Zoom Rooms or Webex?

Choose the platform your organisation already uses for meetings and calendars, then select hardware that is supported for it. Our comparison guide sets out the differences, and the survey confirms the fit for your rooms.

Can a Teams room join a Zoom meeting, or the reverse?

Many room systems can join meetings hosted on another platform, but how well this works depends on the platform, its licences and the device. We confirm it in testing before handover so staff know how to join each type of meeting.

Does the network need changes for video conferencing?

Often only small ones: a wired connection for the room device, PoE for cameras and panels, and firewall and quality-of-service settings that match your IT policy and the platform. We check the network at the survey and can plan cabling and Wi-Fi alongside the room.

How much does a video conferencing system cost in Abu Dhabi?

There is no fixed price list because the cost depends on the room size, the equipment, the cabling and the platform licence. A free site survey is followed by a written, itemised quotation.

Do AI cameras that recognise people need privacy notices?

Some platforms offer AI cameras that frame the speaker or recognise people. Microsoft's guidance says the customer is responsible for complying with local laws when using features such as face enrolment and people recognition, and recommends notices outside rooms that use them. Check your obligations before switching these features on. See also our CCTV privacy guide.

Do you install video conferencing systems in Al Ain?

Yes, by appointment. We serve Abu Dhabi and Al Ain from our base in Mussafah, Abu Dhabi; there is no Al Ain office.

Is Emirtech an authorised dealer for these platforms or brands?

No. Emirtech is an independent integrator and holds no manufacturer-level credential. Equipment is supplied through standard UAE distribution channels, and our ADMCC approval covers security systems work only, not AV systems.

Do you support the system after installation?

Yes. Annual maintenance contracts cover system health checks, firmware and platform updates and on-site attendance for hardware faults. Terms are tailored to the number of rooms and the organisation's operating hours.

Sources: Microsoft Teams Rooms, Microsoft Learn; Teams Rooms licenses, Microsoft Learn; Microsoft Intelligent Camera and IntelliFrame, Microsoft Learn. Platform terms change; check the current documentation.

Ready to plan your video conferencing room?

Tell us about the room and the platform you use. We reply the same working day, survey for free and send a written, itemised quotation.

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